Flow of Billing Document

Checking the Flow of Billing Documents

Use

You can use this function to compare the actual data in CO-PA to the corresponding postings made in Financial Accounting (FI). This makes it possible to analyze the flow of values from billing documents in Sales and Distribution (SD) to CO-PA and understand how any differences arose between the different applications.

You can find this function in Customizing in the Tools ® Analysis section and in the application menu under Tools ® Analyze Value Flows.

Functions

Values in billing documents are assigned to condition types in SD, accounts in FI and value fields in CO-PA. This function shows you a list of the values posted in CO-PA value fields, along with those posted in FI (profit and loss accounts) and SD (condition types). It also shows any differences between the values in CO-PA and SD (Delta CO-PA/SD) and between SD and FI (Delta SD/FI). If there is a difference, you can drill down to the respective billing documents.

Statistical condition types (that do not lead to accrual postings) are marked as such and are included in the SD value. This makes it possible to compare the SD value with the CO-PA value. Since these condition types do not lead to FI postings, their values are not taken into account in the comparison between SD and FI. The delta between SD and FI therefore may not be the same as the actual difference between the SD and FI values.

List Structure

The list is arranged in blocks, each of which contains logically related, hierarchically structured information. Each block typically contains a value field, the condition types assigned to it, and the profit and loss accounts linked to these condition types.

If two condition types post to the same account, they appear together with the corresponding value fields and accounts in one block. At the top of this block, you see a separate total for all the values in that block. Accounts that receive postings from more than one condition type are listed separately again at the end of the block. Wherever possible, the system lists a CO-PA value, an SD value and an FI value for each value field, condition type, or account.

The goods issue posting for a billing document is assigned to the condition type of the category G (such as condition type VPRS). Condition types of this category are specially marked as such. At the account level below condition types of the category G, you can see the accounts of the goods issue postings, and any categories of billing documents that do not require a goods issue are shown without an FI value.

Under Additional condition types you can find the following values:

* Condition types that are not assigned to a value field (the corresponding accounts appear under Additional accounts)

* Non-statistical conditions that are not posted to an account with cost element type 11 or 12 are not transferred to CO-PA.

Under Goods issue, you can see goods issue postings for which the billing document does not contain a condition type of the category G.

For the purposes of reconciliation, two values are shown. These principally cause discrepancies between CO-PA and FI. If you restrict the billing date in the selection screen (for example, to a period),then the following values are displayed:

* Goods issue in earlier periods: These are the goods issue values for billing documents that have a billing date falling within the selection interval but for which goods issue precedes the selection interval. These values were therefore posted in CO-PA in the current period but were posted in FI in an earlier period.

* Nonbilled goods issue: This applies to goods issue values that, firstly, have a goods issue date falling within the selection interval, but, secondly, that were not billing at the end of the interval (or were not billed at all). These values were therefore posted in FI but not until later in CO-PA, if at all.

+/- Signs

The signs of the SD values are changed to match those of the CO-PA values so that you can easily compare the values directly with one another.

The values for these SD condition types consequently need to have their signs reversed again before they can be compared with the FI values. Any change in sign is shown at each level of the hierarchy with a "+" or "-".

In some Customizing constellations it may not be possible to compare two hierarchical levels that lie below the same level.

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